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Summary

The Operations Admin will provide a variety of high, mid and low level operational support to the leadership team.

Essential Job Functions and Responsibilities include the following. Other duties may be assigned.

• Maintain databases and excel spreadsheets for Operational compliance in the areas of HSE, Training, and QC.
• Create presentations from data for customers and senior management.
• File, scan and organize records.
• Take responsibility for basic office duties including mail, organizing, logging, field reports, payroll, billing and upkeep of records.
• Support operations in successful implementation of On the Job Training projects.
• Schedule and manage all outside customer training.
• Assist Operations in scheduling employees for recertification classes.
• Assist in the development and distribution of Standard Operating Procedures.
• Create all safety meeting information and distribute to Operations.
• Maintain DOT logs per FMCSA.

Required Skills

• Must have strong Microsoft Excel, Microsoft Office and document creation software such as Adobe Acrobat.
• Must have knowledge of document imaging/scanning hardware and software.
• Ability to cross train in other software programs.
• Must have strong communication skills; both oral and written
• Ability to multitask and adjust to changing deadlines.
• Must be able to work in a team environment.
• Must be able to perform the essential functions in a fast paced and high stress environment.
• Must possess exceptional customer service skills and the ability to work with current and potential customers, both internal and external.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands of this job are outlined in the Functional Job Analysis for this position and are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High school diploma, GED or equivalent.

Licenses and Certifications

Valid driver's license.

Supervisory Responsibilities

This position has no supervisory responsibilities.